01
Documents all over the place
You ask a client for 10 documents. Six arrive by email, two via WhatsApp, and two never arrive. Half of the documents are expired, blurry, or show the wrong page.
For immigration & relocation teams
Simplify
Document Collection
and Case Management
The AI platform for migration professionals:
Collect, review and prepare client documents in one place.
15 minutes · no card required · formerly ezyClients
app.ardoca.com / workflows / 4182
Residence permit — Spain
In progressMGMaria Garcia·Adlanter Mobility
Progress
4 / 7
- 01Welcome & document checklistInfoApproved
- 02Personal detailsFormApproved
- 03Passport & photosFile UploadUpdate requested
- 04Employment contractFile UploadSubmitted
- 05EX-17 applicationPDF FillerTo do
Trusted by law firms and relocation companies across Europe and beyond.
The way it works today
Collecting client documents and preparing applications should not take that much time.
02
Email back and forth
You chase documents, ask for updates, and answer random questions via WhatsApp. Doing that for 20 clients at the same time is very challenging.
03
Manual application preparation
Once you finally have everything, the real work begins: checking expiration dates, renaming and resizing files, and retyping the same data into forms — all while the client and their HR team keep asking where things stand.
The platform
There is a better way: Ardoca
One workflow replaces the inbox, the chat and the spreadsheet — and everyone involved can see where things stand.
01
One place for all uploads, with a clear overview for everyone.
Clients upload everything into one branded portal, step by step. You, your team and their HR contact see the same live status: which documents are in, which are approved, and what is still missing.
app.ardoca.com / clients
Clients
24 active cases
MGHRATSame view for client, HR and your team
- MGMaria GarciaAdlanter MobilityIn progressDocuments7 / 10
- LFLuis FerreiraNordic TalentReady to fileDocuments10 / 10
- PKPetra KleinAdlanter MobilityUpdate requestedDocuments3 / 8
- IPIvan PetrovBrightline HRInvitedDocuments0 / 9
02
You decide. AI helps you evaluate and keep track of everything.
Every upload is checked as it arrives: right page, legible, still valid, matching the details in the form. Ardoca flags what needs a second look; approving or asking for a better copy is one click, and always your call.
Maria Garcia / step 03 / passport
passport-photo-page.pdf1.4 MB · uploaded 2 min ago
AI checks3 of 4 passed
- Correct pagePhoto page, all four corners visible
- LegibleEvery field readable, MRZ intact
- Still validExpires 21/03/2027 — 18 months left
- Matches the formGiven name reads “María”, form says “Maria”
ApproveRequest updateYour call
03
Prepare documents and upload them directly to government platforms.
Client data goes into the application forms once. Ardoca generates the filled PDFs, collects signatures, renames and resizes every file to the platform rules, and uploads the bundle for you.
Residence permit — Spain / application
Application bundle
Maria Garcia
- EX-17 application formFilled from the client profile · 14 / 14 fields · signed
- Passport — photo pageRenamed · resized to 1.9 MB · PDF
- Employment contractSigned 02/09 · 3 pages
- Proof of addressIssued 14/08 · within 90 days
Government platformUpload 4 files
4 of 4 uploaded · file names and sizes match the platform rules
See it on a real case: watch the video, or bring one to a call.
Getting started
Changing your processes takes time.
We make the setup simple.
1
Talk to us
Tell us how you currently work and which workflows you need.
2
We set it up
We configure Ardoca to fit your processes and requirements.
3
Start using it
You and your clients can collect documents and prepare applications more easily and efficiently.
That’s it. You’re ready to go.
Bring one live case to the call and we start from there.
Pricing
Priced per seat.
Unlimited clients on every plan.
01
Essential
For small teams getting organised.
59€
seat / month
- Access to full templates
- Unlimited Clients
02Most popular
Pro
For firms that want the platform to be theirs.
89€
seat / month
- Everything in Essential
- Fully white-labeled platform
- API access
03
Custom Integration
For established practices with their own stack.
Everything in Pro, plus integrations built to work directly inside your tech stack. Tell us what you run and we will scope it together.
Included in every plan
- Workflow Builder with versioned templates
- Branded Client Portal in 4 languages
- Forms, File Uploads and PDF Fillers
- Signature Placements on generated PDFs
- Field Keys and Client Data Profile
- Threads with internal-only Messages
- Reminders and Stage timelines
- Dashboard with on-time and overdue views
- EU-only data residency
- Two-factor authentication and login logs
- CSV and ZIP exports
- Unlimited Workflows and Clients
Not sure which plan fits? Book a 15-minute call and we will map it to how your firm already works.
Customers
Trusted by law firms and relocation companies across Europe and beyond.
AdlanterImmigration & mobility
RootsglobalGlobal mobility
New HorizonsVesper AdvisoryLegal CrossingGazelle Immigration GroupAIM GlobalPapeleoRemote From SpainLegally ServicesThersio Consulting
ERVICoBe GlobalIn2HollandPortugal ResidencyNIMTulipan RelocationsPytheasSterna AbogadosHola Expats
Founders
Built by founders who have experienced the immigration process firsthand.
From applying in post-Brexit Britain to moving from Latin America to Europe, we’ve experienced immigration firsthand. It helps us build better tools for lawyers and their clients.
Elias
Cofounder, CPO
ITUK
Turns the way your firm already works into workflows and templates.
Anton
Cofounder, CTO
RUIL
Builds and runs the platform, and everything your IT team will ask about.
Fernando
Director Spain
COESCZ
Works with firms in Spain, from the first call to go-live.
Support
Personal support from our team, whenever you need it.
Setup, a new workflow, a case that does not fit the template: you reach a person who knows how your firm works, not a ticket queue.
We work in English, German, Italian, Spanish and Russian.
No card required · Cancel anytime · Data stored in the EU